Procedure For Filing Ex-officio Notary Documents
Any police department appointing officers as ex-officio notaries must file the following documents with the Secretary of State, Notary Division:
1. Letter of appointment according to La.R.S. 35:407(A)
a. must be signed by chief
b. must state appointment of certain officer
2. Oath of office La.R.S. 35:391(7)
a. must be properly executed
b. does not need to be filed at parish clerk of court according to La R.S. 35:392(C)
Upon completion of documents you may mail these to:
Louisiana Secretary of State
P.O. Box 94125
Baton Rouge, LA 70804
At this point the Secretary of State will commission the deputy an Ex-officio Notary, and issue an ID card.
*REMINDER* - The officer's notarial powers do not begin until he has been commissioned by the Secretary of State. Please wait until the ID card arrives before signing as Ex-officio Notary.