RECORDS LOCATION SURVEY
As required by Senate Concurring Resolution 14 of the 2006 Regular Session
In the 2006 Regular Session the Louisiana State Senate passed a resolution instructing all state agencies to cooperate with the Secretary of State’s Division of Archives, Records Management and History, and report where they store their agency’s records.
The data from this survey will be used to develop GIS (Geospatial Information System) maps. These maps will assist agencies and the State in the decision-making process related to the protection and recovery of the state’s records in future disasters, regional or otherwise.
Survey Form and Instructions
Definition of a Record
For the Purposes of this survey, the definition of a record is found in R.S. 44:402:
"Records" means all documents, papers, letters, books, drawings, maps, plats, photographs, magnetic or optical media, microfilm, microphotograph, motion picture film, or other document or any other material, regardless of physical form or characteristic, generated or received under law or in connection with the transaction of official business, or preserved by an agency or political subdivision because of other informational or legal value. This term shall not be construed to include library and museum material developed or acquired and preserved solely for reference or exhibition purposes, extra copies maintained for convenience in reference or stocks of standard publications, or processed documents.”
If your agency has any questions about the survey, how to complete it, or what to include/exclude, e-mail them to firstname.lastname@example.org