UCC E-FILING INSTRUCTIONS

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The Secretary of State's UCC e-filing system is designed to prompt the filer when the filer has failed to make an entry in certain required fields.

For example, if you fail to make an entry in the Debtor’s address field you will be prompted to provide the missing information before you may continue. Note: The Department of State cannot and does not check for mistakes. If you misspell the name of the Debtor or Secured Party; incorrectly designate and organization Debtor as an individual Debtor; provide an incorrect address for any party; fail to include information regarding additional Debtors or Secured Parties involved in the transaction; fail to provide a complete description of collateral; or fail to check any radio button(s) that may be applicable to the transaction; the errors will not be detected by the UCC e-Filing system. Your submission will be accepted and filed with the errors and the applicable processing fee will be charged. The filer is solely responsible for submitting the form correctly.

Note:The Uniform Commercial Code specifies rules for determining who is authorized to file documents under the Uniform Commercial Code. The availability of this electronic filing method does not change those rules in any way. Only a person with the requisite authority may file a UCC document; this is true without regard to whether the UCC document is submitted on paper or electronically. You should not file an Electronic UCC Financing Statement or an Electronic UCC Financing Statement Amendment unless you have the requisite authority. If you file an Electronic UCC Financing Statement or Electronic UCC Financing Statement Amendment without the requisite authority, such Electronic UCC Financing Statement or Electronic UCC Financing Statement Amendment may be ineffective, in whole or in part, and you may be subject to civil or criminal sanctions. Please consult with you own attorney for further information.

How to Enter a Financing Statement:

• Select an original filing type.
• Select the Parish in which the Financing Statement will be filed.
• Enter an optional Filer Reference.
• Click Next.
• Debtor(s):
• Secured Party and Debtor names should be submitted in accordance with Louisiana R.S. 10:9-503.
• Select the Debtor Type from the drop down menu.
• Enter the required Debtor name and complete address.
• Note: If your Debtor has an out country address, you must select the country before entered the address information.
• Click Add Additional Debtor, if applicable.
• Click Next.
• UCC-1F Debtor(s):
• Select the Debtor Type from the drop down menu.
• Enter the required Debtor name, Tax ID number (last 4 digits acceptable) and complete address.
• Note: If your Debtor has an out country address, you must select the country before entered the address information.
• Click Add Additional Debtor, if applicable.
• Click Next.
• Secured Party:
  • Select a Secured Party Type from the drop down menu.
  • Enter the required Secured Party name and complete address or click the magnifying glass to select from your managed party list.
  • Click Add Additional Secured Parity, if applicable.
  • Click Next.
  If your filing does not have an assignee, Click Next.
  • If your filing has an assignee, select yes from the drop down menu Click Next
• Assignee:
  • Select an Assignee Type from the drop down menu.
  • Enter the required Assignee name and complete address or click the magnifying glass to select from your managed party list.
  • Click Add Additional Assignee, if applicable.
  • Click Next.
• Collateral:
  • Enter or Copy and paste your complete Collateral description into the large box.
  • Enter or Copy and paste a short description into the small box.
  • Note: The small description is what appears in the Statewide Database and on Certified Searches.
  • Click Next.
• Additional Debtor Information:
  • If the Debtor is a transmitting utility or if the financing statement is filed in connection with a public financing transaction, check the appropriate radio button.
  • If the Collateral is held in a Trust or is being administered by a Decedent’s Personal Representative select the appropriate radio button.
• Alternative Designation:
  • If you wish to indicate the use of alternative designations (i.e. lessee and lessor, consignee and consignor, bailee and bailor or seller and buyer) instead of Debtor and Secured Party, check the appropriate radio button.
  • Click Next.
• UCC-1F Collateral:
  • Select Yes, if the filing is a crop only filing.
  • Click Next. Enter or Copy and paste your complete Collateral description into the large box.
  • Enter or Copy and paste a short description into the small box.
  • Note: The small description is what appears in the Statewide Database and on Certified Searches Click Next. Select No, if the filing is not a crop only filing.
  • Enter or Copy and paste your complete Collateral description into the large box.
  • Enter or Copy and paste a short description into the small box.
  • Note: The small description is what appears in the Statewide Database and on Certified Searches Select the Product Code or Product Name from the drop down menu.
  • Select the Parish Code from the drop down menu.
  • Enter the Quantity, Crop Year and Secure Amount.
  • Click Add New Farm Product, if applicable.
  • Enter a brief description of the farm collateral and the Reasonable description of property.
  • Indicate if joint checks are required.
  • Click Next.
• Acknowledgment (Return Copy):
  • Note: Acknowledgments will automatically be sent to the Filer, Secured Party and Assignees If you would like to add any additional acknowledgment copies, select yes from the drop down menu.
  • Click Next.
  • Enter the required Acknowledgment information.
  • Click Add Additional Acknowledgment, if applicable.
  • Click Next
• Electronic Signature:
  • Enter the name of the person submitting the filing.
  • Click Next.
• Review your filing and make any changes necessary before clicking the checkout and submit button.
• Checkout:
  • Enter payment information
  • Click purchase
  • An email will be sent to you confirming your submission.
  • Note: UCC filings submitted online are not filed until the Clerk of Court accepts the filing.
  • The file number, date and time is when the Clerk of Court accepts the filing, not when it is submitted.