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New Examination Applicants
Once you have completed the Application to Qualify, you can apply to take the state notary examination by filling out the Examination Registration. The Application to Qualify and Examination Registration must be approved by the office of the Secretary of State. The deadline to submit your Application to Qualify and Examination Registration to the Secretary of State office is 45 days prior to the exam. Forms can be filed online, via mail or fax.
The Secretary of State, in conjunction with LSU Office of Assessment and Evaluation, is now offering a test that will aid in your decision to take the Louisiana Notary Exam.
This Notary Pre-Assessment is designed to help you make an informed decision about pursuing a notary commission in Louisiana. The work of Louisiana notaries is based on the laws as written in the Louisiana Civil Code and in the Louisiana Revised Statutes. The code, the statutes and the official study guide for the Louisiana Notary Public Examination are written at a reading level that corresponds to Level B on this assessment. Our research shows that the closer to Level A one scores, the greater one’s likelihood of success on the exam. When considering the score you receive, you should note that each level is based on averages and thus provides a general estimate of one’s reading comprehension ability.
Please note again that the score you receive is provided with the intent of helping you make an informed decision about pursuing a notary commission. Regardless of your score or indicated level on the pre-assessment, you are not prohibited from taking the Louisiana Notary Public Examination at any time of your choosing, and as many times as you like.
Once your Application to Qualify for Appointment as Notary Public has been approved, you can login and register for the Notary Pre-Assessment.
Commissioned Notary Examination Applicants
Act 793 of 2006 Regular Session of the Louisiana Legislature
- Provides for statewide jurisdiction for notaries who have taken and passed the state notary exam.
- Provides for any regularly commissioned notary public who was commissioned before the state exam was instituted to qualify for statewide jurisdiction by taking and passing the state exam.
To apply, the notary completes an Examination Registration Form and sends it to Secretary of State's office 45 days prior to the examination date along with the $75 examination registration fee.
Failure to pass the examination shall have no effect on the status of the commission of the notary.
Pursuant to Act 423 of the 2006 Regular Louisiana Legislative Session the Notary Examination will be administered by the Secretary of State on the first Saturday in June and December.
The Secretary of State's office must receive 45 days prior to the date of the examination the Application to Qualify with the qualifying fee of $25 and the Notary Examination Registration Form with a separate examination registration fee of $75
Examination Format for the June 7, 2014 Examination
For the June 7, 2014, Louisiana State Notary Public Examination, the component that required examinees to look up items in the Louisiana Civil Code (Research) is no longer part of the examination.
For this administration, the two components of the examination, General Knowledge and Scenario, will be administered in one five-hour sitting. To pass the examination, applicants must earn a passing score on both components. Applicants may take as much time as they choose on each component. The Scenario Component is broken out into two parts. Examinees who are taking both components will complete the General Knowledge Component first, followed by the Writing part of the Scenario Component, followed by the Critical Knowledge part. The same order will be followed by examinees taking any two parts of the test.
- General Knowledge Component (45 minutes)
- Scenario Component–Writing part (1 hour and 15 minutes)
- Scenario Component–Critical Knowledge part (3 hours)
These times are recommended only; applicants may spend as much time as they choose on a part, not to exceed five hours for the entire testing period, including any breaks the applicant may elect to take between parts. Although applicants may use the time in any manner they choose, they must complete and turn in the materials for one part before proceeding to the next.
The General-Knowledge Component consists of items pertaining to information from the current (2014) edition of Fundamentals of Louisiana Notarial Law and Practice (the Louisiana notary-public examination official study guide published by the Secretary of State). These items test the applicant’s (1) knowledge of the material contained in, or referenced by, the study guide and (2) ability to comprehend and apply the information. No reference materials may be used on this part of the test. Using reference materials here constitutes cheating and is grounds for dismissal from the test.
The Scenario Component, a performance assessment through which examinees demonstrate practical notarial ability, includes two parts: (1) a Writing part that requires candidates to demonstrate the ability to write basic notarial acts in proper form, and (2) a Critical Knowledge part that requires applicants to demonstrate critical understanding of specific notarial acts and related instruments by reading texts of scenarios that mirror notarial practice in Louisiana and responding to multiple-choice items based on the texts. To achieve a passing score on the Scenario Component, applicants must pass both parts within a three-year period, though not necessarily in a single sitting or administration of the Louisiana Notary Public Examination.
In the Writing part, with a recommended time of one hour and 15 minutes, applicants respond to a scenario that requires the applicant to demonstrate the ability to write basic notarial acts in proper form, including, but not limited to, acknowledgements, affidavits, authentic acts, and simple notarial testaments. In this part, the applicant, acting in the role of notary, will be required to complete a basic notarial instrument for a constituent. The instrument must be prepared in accordance with examination instructions and must (1) comply with applicable statutory requirements and directives, and (2) give *legal effect to the requests of the constituent as presented in the scenario. (It is assumed that the notary will appropriately deliver, file or record the completed documents.)
In the Critical Knowledge part, with a recommended time of three hours, applicants read scenarios in which constituents request the development of notarial instruments. In lieu of actually writing or developing the instruments, applicants respond to multiple-choice items pertaining to the notary’s role in addressing the intent of the parties. Preparation for this part of the Scenario Component should focus on notarial acts and instruments associated with (1) the conveyance and mortgage of movable or immovable property; (2) notarial testaments; and (3) succession by affidavit; however, applicants should be knowledgeable of the inclusive list of notarial instruments and areas of concern presented on pages 575 to 578 of the official study guide.
For each part of the Scenario Component the applicant may use only the current (2014) edition of Fundamentals of Louisiana Notarial Law and Practice (the Louisiana notary-public examination official study guide published by the Secretary of State), although it is not required. The pages existing in the study guide may be marked up, highlighted, or annotated in any way, but may NOT include inserted pages of any kind. Tabs of no more than 2-inches-by-two-inches may be used to mark a page in the study guide. No other type of attachment of any kind is allowed, whether glued, taped, stapled, or otherwise affixed to the book or overlaid into or on any pages of the book. No other resources may be used on this portion of the examination.
Sources of Examination Items
The June 7, 2014, examination will be drawn from the 2014 edition of the official study guide. Substantive information in earlier editions of the official study guide is no longer applicable to informed and accurate notarial practice.
Exemption from Specific Components
Applicants who pass any component or part of the test but fail to receive a passing overall score are exempted from the passed part for three years.
Important Examination-Day Information
Eating (including consumption of candy, gum, and breath mints), drinking, and the use of tobacco or reading materials are not permitted in the testing room. Other prohibited items include timers, cell phones, pagers, electronic devices of any kind, computers, PDA’s, recording devices, media devices, textbooks, dictionaries, notes, and scratch paper. If an applicant is found with an electronic device at his or her desk at any time during the examination, or if the applicant uses any such device at any time during the test (including the break), he or she will be dismissed from the examination, no refund will be available, and the answer documents will not be scored.
Procedures for Review
La. R.S. 35:191.1 (A)(3) makes a provision for review of examinations.
All multiple-choice items presented on the test are subjected to post-test statistical analysis that provides a basis for adjustments to the passing score for these components. Additionally, at the test administration, applicants may request a form on which they may challenge the validity of any item as written.
Scenario Component Writing Part
Any applicant who fails the writing part of the scenario component of the notary exam shall have the right to review his or her failing examination booklets and the representative good answers for the failed examination after formally notifying the LSU Office of Assessment and Evaluation, 51 Himes Hall, Baton Rouge, LA 70803 via email (firstname.lastname@example.org) or by certified mail. This request must be received within 30 days after the scores have been reported. It is the responsibility of the applicant to ensure that the request for review was received by LSU.
Applicants will be notified in writing or via email of the review date and time they will attend. A make-up review day also will be designated. All test reviews will take place on the campus of Louisiana State University on the specified dates. Applicants will receive an acknowledgement via email that they may print or, if the request is made by certified mail, an admission letter.
The day will be divided into 2 review sessions. Applicants must complete their review during one session only. No applicant will be allowed more than one review session. The review times will be from 8:30 a.m. until 12:00 p.m. and from 1:00 p.m. until 4:30 p.m. on the specified review dates. Applicants must sign a receipt for all examination booklets and representative good answers received for review.
No person other than the applicant will be allowed to review the materials or to participate in the review. Applicants will not be allowed to take notes or to copy or to remove any failed examination booklets or representative good answers. The applicant must return the examination booklet and representative good answers to the monitor before being allowed to sign out.
The initial reported score for the applicant’s scenario examination response shall be final. Following the review dates, all failing scenario examination booklets may be destroyed. All scores are final and not subject to appeal. No cause of action shall arise in favor of an applicant as a result of the applicant's exercise of the review privilege.
*The term “legal effect” means that the provisions are stated clearly and concisely and that the intentions of the parties are stated in such a manner that a third party not related to the transaction can reasonably rely on the face of the document without the need for judicial intervention to interpret the intent of the parties to the document. A notarial document that either causes a cloud on the title or necessitates multiple interpretations of the document shall be deemed by the examiners “not to give legal effect” even if subsequently a court may interpret the document as the author intended.