Disaster Preparation and Recovery Information
The Records Management program and the Conservation Lab serve as a source for information about disaster planning and recovery procedures. Information on the removal, repair and storage of archival documents and permanent records from state and local government offices with damage from disasters, as well as disposal procedures for non-permanent records that have been damaged, can be obtained by contacting our office.
To Report a Disaster
State and local agencies in Louisiana are required to report damage to the Secretary of State's office under Louisiana R.S. 44:411. These forms can be used to comply with this requirement and to document the type of damage. When conditions permit, they can be faxed to the Secretary of State's office, Attn: Records Management at 225.922.1220.
- Records Damage Assessment Worksheet ssarc-980
- Records Damage Assessment Worksheet Guidance ssarc-980G
- Records Damage Assessment Worksheet Procedure ssarc-980P
The Records Management program can be reached by contacting the Records Management Officer Statewide at 225.925.7552, fax 225.922.1220 or send by sending a message.
The Conservation Lab can be reached by contacting the Conservator for the State Archives at 225.922.1218, fax 225.922.0002 or by sending a message.
Disaster Recovery Resources
Following the devastating hurricanes Louisiana endured between 2005—2008, many professional organizations offered assistance. Some of these organizations gave permission to use some of their technical publications on salvaging records and materials on our site for agencies to use in case of emergencies. Agencies are strongly encouraged to follow up with the contacts listed above to ensure compliance with reporting and other issues that may not be addressed in these guides.
Thanks to the Northeast Document Conservation Center (NEDCC) (External Link) for providing these documents:
Thanks to ARMA International (External Link) for providing these documents:
From ANSI/ARMA 5-2003 Standard - Vital Records Programs, "Identifying, Managing, and Recovering Business-Critical Records"