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GET RECORDS MANAGEMENT TRAINING

The Records Management program currently offers four classes regarding records management related topics.  There is no registration fee for any class offered. Advance registration is required for all classes to ensure you receive the class materials and seating is available. Attendees are encouraged to bring a jacket or sweater because some have found the rooms to be cooler than they expected.

Records Management 1 - Overview of Records Management Laws and Programs (1.5 hours)

This class is an introductory class for governmental agency records management liaisons and other agency employees who want a better understanding about the records management laws in Louisiana and what their agency needs to know about records management in order to comply with these laws. The class will cover responsibilities of the records management liaison and the administrative rules governing records management in Louisiana.

This class will also stress the importance of disaster planning (business continuity planning) from the records management perspective.

This class is available in Baton Rouge on April 11 at 8:30 a.m. It will also be held in Baton Rouge on Jan. 23, Feb. 23 and June 14 at 1 p.m.

Records Management 2 - Records Retention Schedule Development and Revisions (1.5 hours)

This class is an introductory class on records retention schedules and their development and revision. This class is recommended for any agency needing to develop a records retention schedule for the first time or needing to review or revise their schedule. Class will include instruction on inventory methods and how to complete the records retention schedule forms used by the Louisiana State Archives.

The class will review the different classes of records (vital, important and useful) and how to assign those designations to existing and future records series. The class will also review the procedures for dealing with damaged records and what to do if a disaster strikes.

This class is available in Baton Rouge on April 11 at 10:15 a.m. It will also be held in Baton Rouge on Jan. 23, Feb. 23 and June 14 at 2:45 p.m.

Imaging Policy/Imaging Exception Application Process (1.5 hours)

This class is designed to give agencies considering or currently imaging records a better understanding of the records management laws and processes they need to be aware of concerning imaging and the requirements the must meet in order to use imaging for maintenance of their records. This class will also review the recently approved imaging exception application process and explain the process for applying for the exception. This class will also help agencies determine if the application may be useful to their agency.

This class is available in Baton Rouge on Jan. 24, Feb. 24 and June 15 at 9 a.m. It will also be available in Baton Rouge on April 11 at 1 p.m.

Records Storage 1 - Storing Records in the State Records Center and Donating Records to the State Archives (1 hour)

This class will review how agencies can transfer their records to the State Records Center for temporary storage and the information they will need to provide to facilitate the transfer of the records into storage. This class will also discuss the process of how agency records are donated to the State Archives and the important differences between the State Records Center and the State Archives.

This class is available in Baton Rouge on Jan. 24, Feb. 24 and June 15 at 10:45 a.m. It will also be available in Baton Rouge on April 11 at 2:45 p.m.

Quarterly Regional Records Management Training Classes

All four Records Management Classes will be offered on the date/locations listed below. RM1 will begin at 8:30 a.m.; RM2 will begin at approximately 10:15 a.m.; Imaging Policy/Exception Application Process will begin at 1 p.m.; and Records Storage will begin at approximately 2:45 p.m. in each location.    

May 23, 2017: Natchitoches Arts Center, 716 Second St., Natchitoches, LA
Questions? Call 318.357.3807 for directions only. For all other questions, contact the State Archives at 225.362.5181.

May 24, 2017: State Exhibit Muesum Auditorium, 3015 Greenwood Rd., Shreveport, LA
Questions Call 318.632.2020 for directions; All other questions call 225.362.5181

May 25, 2017: Police Jury Meeting Room; 100 Courthouse Dr., Ste 2200, Arcadia, LA 
Questions? Call 318.263.7408 for directions only. For all other questions, contact the State Archives at 225.362.5181.

To register for the classes offered regionally please send us your Records Management Training Registration Form Regional May 2017 via fax to 225.922.1220 or via mail to:

        Louisiana State Archives
        Attn.: Records Management - Regional Training 
        P.O. Box 94125
        Baton Rouge, LA 70804

To register for classes offered at the State Archives, please send us your Records Management Training Registration Form via fax to 225.922.1220 or via mail to:

 Louisiana State Archives
 Attn.: Records Management 
 P.O. Box 94125
 Baton Rouge, LA 70804

Forms should be sent so that they can be received at least one day in advance of the class. Seating is on a first- come, first-serve basis.

If a class you select is full, you will be contacted to reschedule for the next available date. A registration confirmation will be sent with instructions on how to download class handouts. Questions about this training can be directed to the program's records analysts at 225.362.5181, 225.362.5182 or 225.925.7695.

Class Locations

All Baton Rouge classes will be held at:

Louisiana State Archives
Wade O. Martin Jr. Auditorium
3851 Essen Lane
Baton Rouge, LA 70809