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Managing Records

The Records Services section of the State Archives serves the state and local governmental agencies operating in Louisiana with their records related needs. This section has three components: Records Management, State Records Center and Micrographics. In addition, the section also assists state and local agencies with disaster planning and recovery issues and records related polices and procedures.

Records Management

The Records Management program helps agencies compliy with Louisiana R.S. 44:411 by providing training, assisting in the development of agency records retention schedules, processing agency disposal requests, and providing advice to agencies regarding records management related issues through rules, publications, policies and meetings. The Records Management program also provides records-related assistance and information to state and local agencies following disasters or other business disruptions.

State Records Center

The State Records Center created by Louisiana R.S. 44:414, provides state agencies a way to save money by using this off-site storage for semi-active records. Records stored in the State Records Center still belong to the agency storing the records and they control who has access to their records. Services include pulling requested records when needed, the notification of records that have met their retention schedules and are eligible for disposal, and the disposal of agency records after approval has been given by the agency.

Micrographics

The Micrographics program created by Louisiana R.S. 44:414 and 44:415, provides microfiliming services for state and local agencies including prepping and filming materials, processing and duplicating film generated and quality review and archival storage of original negative film. Once the materials have been properly filmed, the originals can either be returned to the agency or disposed of in a confidential manner.

Disaster Planning and Recovery

The Records Management program and the Conservation Lab serve as a source for information about disaster planning and recovery procedures. Information on the removal, repair and storage of archival documents and permanent records from state and local government offices with damage from disasters, as well as disposal procedures for non-permanent records that have been damaged, can be obtained by contacting our office. 

The Records Management section can be reached through the Records Management Officer Statewide at 225. 925.7552, fax 225.922.1220 or by sending a message.

The Conservation Lab, can be reached through the Conservator at 225.922.1218, fax 225. 922.0002 or by sending a message.

Policies and Procedures

The State Archives through the Records Management program provide information on record-keeping such as the program's Administrative Rules for Records Management, the Records Management Handbook and Appendices, and on topics such as email management policy.