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GET RECORDS MANAGEMENT TRAINING

The Records Management program currently offers four classes regarding records management related topics.  There is no registration fee for any class offered. Advance registration is required for all classes to ensure you receive the class materials and seating is available. Attendees are encouraged to bring a jacket or sweater because some have found the rooms to be cooler than they expected.

Records Management 1 - Overview of Records Management Laws and Programs (1.5 hours)

This introductory class is for governmental agency records management liaisons and other agency employees. The course is designed for those who want a better understanding about the records management laws in Louisiana and what their agency needs to know about records management in order to comply with these laws. The class will cover responsibilities of the records management liaison and the administrative rules governing records management in Louisiana. It will also stress the importance of disaster planning (business continuity planning) from the records management perspective.

This class is available in Baton Rouge on April 26, May 23 and June 19 at 8:30 a.m. 

Records Management 2 - Records Retention Schedule Development and Revisions (1.5 hours)

This class is an introductory class on records retention schedules and their development and revision. This class is recommended for any agency needing to develop a records retention schedule for the first time or needing to review or revise their schedule. The course will include instruction on inventory methods and how to complete the records retention schedule forms used by the Louisiana State Archives. The class will review the different classes of records (vital, important and useful) and how to assign those designations to existing and future records series. It will also review the procedures for dealing with damaged records and what to do if a disaster strikes.

This class is available in Baton Rouge on April 26, May 23 and June 19 at 10:15 a.m.  

Imaging Policy/Imaging Exception Application Process (1.5 hours)

This class is designed to give agencies considering or currently imaging records a better understanding of the records management laws and processes they need to be aware of concerning imaging. The course outlines the requirements that must be met in order to use imaging for maintenance of their records. The class will review the recently approved imaging exception application process and explain the process for applying for the exception. It will also help agencies determine if the application may be useful to their agency.

This class is NOT available through June 30, 2018. 

Records Storage 1 - Storing Records in the State Records Center and Donating Records to the State Archives (1 hour)

This class will review how agencies can transfer their records to the State Records Center for temporary storage. The course will provide the necessary information regarding the transfer of the records into storage. This class will also discuss the process of how agency records are donated to the State Archives and the important differences between the State Records Center and the State Archives.

This class NOT available through June 30, 2018.

To register for classes offered at the State Archives, please send us your Records Management Training Registration Form via fax to 225.922.1220 or via mail to:

 Louisiana State Archives
 Attn: Records Management 
 P.O. Box 94125
 Baton Rouge, LA 70804

Forms should be sent so that they can be received at least one day in advance of the class. Seating is on a first- come, first-serve basis.

If a class you select is full, you will be contacted to reschedule for the next available date. A registration confirmation will be sent with instructions on how to download class handouts. Questions about this training can be directed to the program's records analysts at 225.362.5181, 225.362.5182 or 225.925.7695.

Class Locations

All Baton Rouge classes will be held at:

Louisiana State Archives
Wade O. Martin Jr. Auditorium
3851 Essen Lane
Baton Rouge, LA 70809