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RECORDS MANAGEMENT TRAINING

Our Records Management Training Course has been approved by the Mandatory Continuing Legal Education Committee of the Louisiana State Bar Association for a maximum of 4 hours credit.

The Records Management Program of the Louisiana State Archives offers free monthly training on records management-related topics. The training consists of four classes, which provide an overview of the key principles of records management, as well as guidance on the steps government agencies must take to comply with Louisiana Revised Statutes Title 44.

Records Management 101

In this class, you will be introduced to the basic concepts of records management, such as how to identify a record, how to distinguish a record from a non-record, and how to determine a record's value. You will also become knowledgeable about your responsibilities as a government employee in protecting and preserving records in accordance with La. R.S. Title 44. 

How to Build a Retention Schedule and Submit a Disposal Request

The retention schedule is your agency's guide to how long you need to keep your records. In this class, you will learn how to inventory your records, group records into record series, and develop your agency's retention schedule. You will also gain an understanding of how to reference your agency's retention schedule to determine when to dispose of your agency's records.

Electronic Records, Imaging, and Disasters

Your records retention schedule is not meant to be hidden away in a file cabinet. It is meant to be used. In this class, you will learn how your retention schedule becomes your go-to-guide for organizing and managing your paper and electronic files. You will become familiar with the laws that regulate the imaging of records. You will learn how to identify and protect your agency's vital records. You will also learn the reporting requirements for damaged records should a disaster occur.

Transferring Records to the State Records Center and the State Archives

In this class, you will learn how to choose the best storage facility for your records. You will also learn the procedures for transferring inactive records to the State Records Center for short-term storage and the procedures for transferring records of enduring value to the State Archives' for permanent preservation. 

The 2022-2023 Class Schedule is as follows:

  • December 14, 2022
  • No January 2023 classes
  • February 16, 2023
  • March 22, 2023
  • April 25, 2023
  • May 23, 2023
  • June 14, 2023
  • July 12, 2023
  • August 15, 2023
  • September 12, 2023
  • October 17, 2023
  • November 15, 2023
  • December 5, 2023

Classes are held from 8:30 AM - 12:30 PM. 

To register for classes offered at the State Archives, please send us your 

Records Management Training Registration Form by sending a message or by mail to:

 Louisiana State Archives
 Attn: Records Management 
 P.O. Box 94125
 Baton Rouge, LA 70804

Please send us your registration form at least three days in advance of the class, so we can verify seating is available. Seating is on a first-come, first-serve basis. If a class you select is full, you will be contacted to reschedule for the next available date. We will send you a confirmation of your registration and a copy of the class handouts.

Registrants are asked to arrive at least 10 minutes prior to the start of class. Attendees are encouraged to bring a jacket or sweater as the auditorium is chilly.

Classes are held at the following location:

Louisiana State Archives
Wade O. Martin Jr. Auditorium
3851 Essen Lane
Baton Rouge, LA 70809

Questions

Questions regarding Records Management Training can be directed to the program's records analysts by sending a message or by phone at 225.922.3094.