How do I use the Records Center
In accordance with La. R.S. 44:408, the Records Center provides secure, climate-controlled storage for state agencies. The Records Center is located at the Louisiana State Archives on 3851 Essen Lane, Baton Rouge, LA 70809. The Records Center provides the following services:
- Storage for statewide executive and legislative branch agency records.
- Retrieval of requested records for onsite review or checkout.
- Destruction of records once the records have met their retention.
Eligible Records
Only state agencies with approved retention schedules can store records at the Records Center. Records must be inactive records with a total retention period of ten years or less. If you would like to request a copy of your agency's retention schedule or submit a new schedule, please contact the Records Management Division at 225.922.3094 or email Records Management for assistance.
Ownership and Access
Records stored in the Records Center belong to the agency storing the records. The agency controls who has permission to access their records. To request that your agency's records be pulled for review, call 225.922.1224 or email the Records Center to schedule an appointment. Please provide the box number and the file name of the records you request.
Records Center Fees (Effective July 1, 2024)
- Bundle of Boxes: $31.25 per bundle of 25 boxes
- Intake and Disposal Fee: $10.00 per box
The intake and disposal fee will be charged upon delivery of the boxes to the Records Center. This fee includes administrative fees, supplies, and equipment associated with the physical intake and storage of the records, destruction (shredding) of the records once they have met retention, and disposal of the resulting paper particle debris.
Transferring Records to the Records Center
- Step One. Purchase Boxes: Agencies must use 1.2 cu. ft. boxes (15"x12"x10") purchased from the Records Center to ensure the boxes will fit on our shelves.
- Step Two. Pack the Boxes: Click here to download a guidance sheet that provides instructions on how to pack your records for storage.
- Step Four. Contact the Records Center: Contact the Records Center at 225.922.1224 or by email to schedule a date to deliver your records.
Disposal of Stored Records
The Records Center will notify your Records Officer when your records are eligible for destruction. Records will not be destroyed until the Records Officer authorizes their destruction by signing the Disposal Request Form (SSARC-130), which is available for download on the Get Forms page. The Records Center only disposes of paper records. Records of other formats (CDs, DVDs, etc.) must be retrieved by the depositing agency for destruction.
Questions
If you have any questions, please contact the Records Center at 225.922.1224 or email the Records Center.