VIEW Resources

Below are several resources that may be beneficial to agencies and their records management personnel.

Publications

The Records Management program has several publications related to records management polices and practices.

 
• Administrative Rules for Records Management Policies and Practices
• Louisiana State Archives Email Retention Policy

Guidance, Procedures and Samples

• Records Officer Designation Guidance     
• Records Officer Designation Procedure        
• Role Designation Guidance        
• Role Designation Procedure        
• Quality Control Procedure Guidance for Imaging Surveys and Imaging Exception Applications  
• Data Migration Statement Guidance 
• Packing a Records Center Storage Box Guidance 
• Defining Active Guidance
• Human Resources Related Records Series Retention Guide
• Sample Human Resources Records Retention Schedule
• Records Damage Assessment Worksheet Guidance
• Records Damage Assessment Worksheet Procedure
• Damage to Records for Local Agencies Guidance 

Disaster Recovery Resources

Following the devastating hurricanes Louisiana endured between 2005 and 2008, many professional organizations offered assistance. Some of these organizations gave permission to use some of their technical publications on salvaging records and materials on our site for agencies to use in case of emergencies. Agencies are strongly encouraged to follow up with the contacts listed above to ensure compliance with reporting and other issues that may not be addressed in these guides.

Thanks to the Northeast Document Conservation Center (NEDCC) for providing these documents:

• Emergency Salvage of Wet Photographs
• Emergency Salvage of Moldy Books and Records
• Emergency Salvage of Wet Books and Records

Thanks to ARMA International for providing these documents:

From ANSI/ARMA 5-2003 Standard - Vital Records Programs, "Identifying, Managing, and Recovering Business-Critical Records"

• Appendix F – Salvage at A Glance
• Appendix G – Drying Techniques for Water-Damaged Books and Records
• Chapter 8: Recovery and Resumption of Operations from the book "Emergency Management for Records and Information Programs"