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Imaging and Preservation Services
La. R.S. 44:415 designates the Imaging and Preservation Services Division as the centralized document conversion center for state government agencies. We offer a variety of imaging services to meet your needs, whether your goal is to streamline business processes, promote access, save file cabinet space, or create backup copies for preservation purposes.
Conversion of Documents to Digital Format
- Paper to Digital: Paper records are processed to remove staples and adhesives then scanned to PDF format. Files are named according to the requesting agency's file naming conventions. Deliverables are transferred to the agency via our secure FTP site. After conversion is completed, hardcopy files can be returned to the agency or securely destroyed.
- Microfilm to Digital: Microfilm reels can be converted to TIF, PDF, or JPG. Files are named according to the requesting agency's file naming conventions. Deliverables are transferred to the agency via our secure FTP site.
Conversion of Documents to Microfilm Format
Microfilm comes in standard widths of 16 mm and 35 mm. The Imaging and Preservation Services Division typically works in 16 mm format at a reduction rate of 24:1.
For all microfilming projects, original silver gelatin or halide film (the archival master) is maintained at the State Archives in our climate-controlled vault. We supply your agency with a diazo duplicate of the original film. We use black and white film with a polyester base. Under proper storage conditions, this film has a life expectancy of 500 years.
- Paper to Microfilm: Paper records are processed to remove staples and adhesives then converted to microfim. Microfilm is indexed according to the agency's specifications. The diazo copy of the microfilm is delivered to the agency, the archival master is stored in our vault. After conversion is completed, hardcopy files can be returned to the agency or securely destroyed.
- Digital to Microfilm: Digital files can be converted to microfilm for long-term preservation purposes. The diazo copy of the microfilm is delivered to the agency, the archival master is stored in our vault.
Forms
Agencies who contract our services should download the Imaging and Preservation Services Project Transmittal Form. Click here to access the form.
Imaging and Preservation Services Fee Schedule
Service |
Price |
*Microfilm Image
(16mm or 35mm)
From paper to microfilm
|
$0.07 each |
2nd Diazo Duplicate Reel -16mm
|
$10 each |
2nd Diazo Duplicate Reel - 35mm |
$15 each
|
2nd Silver Original Reel (Dual Reels) |
$8 each |
Microfiche Jacket |
$0.50 each |
Add-on Image to Microfiche Jacket |
$0.20 each |
Load Reel onto Cartridge |
$10 each |
|
|
*Note: Image price includes: Pickup, make ready, filming, processing, storage of original reel at State Archives, duplicate reel sent to agency, disposal of original documents or return of documents per agency instruction or approval. |
To obtain more information about our services or to request a quote, please contact Imaging & Preservation Services.